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Smart Tasks.

AI extraction, lifecycle updates, review queues, and planning.

Never lose a todo buried in your notes again. Clear Tangle's AI reads your captures and extracts action items, creating trackable tasks with due dates and priorities. Gmail follow-ups, meeting notes, Slack captures, and source-linked comments can also update existing work instead of creating duplicates. Every task links back to its source for full context.

QUICK ACCESSOpen tasks withCmd/Ctrl + T

Morning Compass

Home gives you a concise daily view of priorities, upcoming calendar context, project pulse, and your cached plan. Choose Plan or Refresh when you want new AI planning — simply opening Home does not create AI work.

Automatic extraction

AI scans your captures every 30 minutes looking for:

Action words“I need to…”, “Should follow up on…”
Commitments“I’ll send this by Friday”
Deadlines“Due next week”, “Before the meeting”
Assignments“Ask Sarah to…”, “Tell the team…”
DEDUPLICATION

AI checks existing pending tasks before extraction to avoid creating duplicates. If a similar task already exists, it won’t create a new one.

Task lifecycle automation

Clear Tangle does more than create new tasks. It can use connected sources to keep existing work current:

Complete from evidenceHigh-confidence receipts or follow-up emails can complete the matching task.
Reschedule from contextDue dates can be updated when a source clearly changes the timeline.
Add source-linked commentsAutomated updates include comments that point back to the email, capture, or meeting.
Avoid duplicate tasksExisting work is checked before creating another task for the same commitment.

Review-backed updates

Clear Tangle routes uncertain or medium-risk task changes to review instead of silently changing your workspace.

Review suggested completions, date changes, comments, and project assignmentsInspect the source that caused the suggestionApprove, dismiss, or edit before applying the changeKeep an audit trail through source-linked task comments

Task dashboard

Tasks are organized into timeframes to help you focus on what matters now:

OverdueTasks past their due date
TodayTasks due today
This weekTasks due in the next 7 days
LaterFuture tasks and those without due dates

Task properties

TitleThe main task description
DescriptionOptional detailed notes
Due dateWhen the task should be completed
Due timeSpecific time (optional)
PriorityLow, Medium, High, or Critical
CategoryWork, Personal, etc.
StatusPending, In Progress, or Completed
SourceLink to the original capture

Recurring tasks

Set tasks to repeat automatically. When you complete a recurring task, a new instance is created for the next occurrence.

DailyWeeklyMonthlyYearly
PRO TIP

When you complete a recurring task, you’ll see a confirmation popup showing when the next instance will be created.

Task comments

Add context to tasks with 5 types of comments:

NoteGeneral notes and information
DelegationWho you assigned this to
DeferralWhy or when you postponed it
ProgressStatus updates and milestones
BlockerWhat’s preventing completion
AI AWARENESS

Comments are included when AI generates task summaries and priority plans, giving it full context about task status and blockers.

AI priority planning

Get AI-powered recommendations on what to tackle next. The planning feature considers:

Due dates and urgencyPriority levels you’ve setTask comments and blockersYour AI memories, Memory Vault, and preferencesRelated tasks and dependencies
ACCESSClick “AI Plan” in the tasks view or use the Slack command/plan

Source linking

Every extracted task links back to its original capture. Click “View Source” on any task to:

See the full context of where the task came fromRead surrounding notes and informationUnderstand why the task was createdAccess related captures via the knowledge graph

Smart notifications

Get timely reminders without notification fatigue:

Due soonTasks due within 15 minutes
OverdueTasks past their due date, using your local timezone and due-time policy
StuckTasks in progress for more than 2 hours without updates

Overdue notifications use the task owner’s timezone, explicit due times, and calmer local-morning reminders for date-only tasks.

Completed tasks

View your task history in the Completed Tasks section. You can:

See all tasks you’ve finishedReopen tasks if neededTrack your productivity over timeExport task history

Related documentation

Smart Tasks, Gmail Updates & AI Planning | Clear Tangle Documentation
Clear Tangle
Sign in Try for free
Docs/Features/Smart Tasks

Smart Tasks.

AI extraction, lifecycle updates, review queues, and planning.

Never lose a todo buried in your notes again. Clear Tangle's AI reads your captures and extracts action items, creating trackable tasks with due dates and priorities. Gmail follow-ups, meeting notes, Slack captures, and source-linked comments can also update existing work instead of creating duplicates. Every task links back to its source for full context.

QUICK ACCESSOpen tasks withCmd/Ctrl + T

Morning Compass

Home gives you a concise daily view of priorities, upcoming calendar context, project pulse, and your cached plan. Choose Plan or Refresh when you want new AI planning — simply opening Home does not create AI work.

Automatic extraction

AI scans your captures every 30 minutes looking for:

Action words“I need to…”, “Should follow up on…”
Commitments“I’ll send this by Friday”
Deadlines“Due next week”, “Before the meeting”
Assignments“Ask Sarah to…”, “Tell the team…”
DEDUPLICATION

AI checks existing pending tasks before extraction to avoid creating duplicates. If a similar task already exists, it won’t create a new one.

Task lifecycle automation

Clear Tangle does more than create new tasks. It can use connected sources to keep existing work current:

Complete from evidenceHigh-confidence receipts or follow-up emails can complete the matching task.
Reschedule from contextDue dates can be updated when a source clearly changes the timeline.
Add source-linked commentsAutomated updates include comments that point back to the email, capture, or meeting.
Avoid duplicate tasksExisting work is checked before creating another task for the same commitment.

Review-backed updates

Clear Tangle routes uncertain or medium-risk task changes to review instead of silently changing your workspace.

Review suggested completions, date changes, comments, and project assignments
Inspect the source that caused the suggestion
Approve, dismiss, or edit before applying the change
Keep an audit trail through source-linked task comments

Task dashboard

Tasks are organized into timeframes to help you focus on what matters now:

OverdueTasks past their due date
TodayTasks due today
This weekTasks due in the next 7 days
LaterFuture tasks and those without due dates

Task properties

TitleThe main task description
DescriptionOptional detailed notes
Due dateWhen the task should be completed
Due timeSpecific time (optional)
PriorityLow, Medium, High, or Critical
CategoryWork, Personal, etc.
StatusPending, In Progress, or Completed
SourceLink to the original capture

Recurring tasks

Set tasks to repeat automatically. When you complete a recurring task, a new instance is created for the next occurrence.

DailyWeeklyMonthlyYearly
PRO TIP

When you complete a recurring task, you’ll see a confirmation popup showing when the next instance will be created.

Task comments

Add context to tasks with 5 types of comments:

NoteGeneral notes and information
DelegationWho you assigned this to
DeferralWhy or when you postponed it
ProgressStatus updates and milestones
BlockerWhat’s preventing completion
AI AWARENESS

Comments are included when AI generates task summaries and priority plans, giving it full context about task status and blockers.

AI priority planning

Get AI-powered recommendations on what to tackle next. The planning feature considers:

Due dates and urgency
Priority levels you’ve set
Task comments and blockers
Your AI memories, Memory Vault, and preferences
Related tasks and dependencies
ACCESSClick “AI Plan” in the tasks view or use the Slack command/plan

Source linking

Every extracted task links back to its original capture. Click “View Source” on any task to:

See the full context of where the task came from
Read surrounding notes and information
Understand why the task was created
Access related captures via the knowledge graph

Smart notifications

Get timely reminders without notification fatigue:

Due soonTasks due within 15 minutes
OverdueTasks past their due date, using your local timezone and due-time policy
StuckTasks in progress for more than 2 hours without updates

Overdue notifications use the task owner’s timezone, explicit due times, and calmer local-morning reminders for date-only tasks.

Completed tasks

View your task history in the Completed Tasks section. You can:

See all tasks you’ve finished
Reopen tasks if needed
Track your productivity over time
Export task history